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A method and apparatus for evolving a shared to-do list into a business process is disclosed. A business process includes one or more business steps and zero or more action rules related to the business steps. Members of a workgroup participate in the business process and are able to view, modify, add and delete business steps and action rules as needed. An action rule is comprised of one or more business actions and one or more events that trigger the actions to be executed. A computer program keeps track of the business steps, interprets the set of rules, and updates states of the business process, notifies the members and validates and accepts modifications by the members to the action rules of a business steps.